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Become a SAP-RAPIDE Sales and Support Partner Enquiries:
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Night Express
with Real Time
Online Booking 
Downloads
™
Windows 7™,
Windows Vista™
Compatible
FREE myGUESTS
Click the downloads link to get it now!
(This is a fully functional software and not a trial version)
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Night Express is a Hospitality Management Application that is aimed to support the Bed and Breakfast, Resorts, Self-Catering Units, Guest Houses, Lodges, Inns, Hotels and Motels segment of the fast growing global tourist industry. The development of Night Express has resulted from an intensive research conducted by SAP-RAPIDE in Germany on how Information Technology (IT) can be applied to support theses business types. These small businesses are globally dispersed, however, they have a common mode of operation. Once an establishment hits the 5 room mark and more, the need for software technology is inevitable to be competitive and successful. Our research has shown many businesses are generally ignore this. Also consider the volume of statistical data that has been accumulated and can be used to create reports with a few mouse clicks to help you make strategic decisions. You just require basic computer knowledge to master Night Express rapidly.
Throw away the old fashioned DOS and Excel and Word document based systems. Eliminate inconsistent management information and improve decision making. Night Express provides the SME with modern system technology but, without technical intimidation and high cost-drivers.
Night Express is developed by applying an optimal balance of three key IT concepts, namely, Business Analysis, Software Engineering and Human Computer Interaction (HCI). This development philosophy focuses strongly on the essential business processes which are required to manage, for example, a Bed and Breakfast establishment. This is further supported by proven software engineering principles as economically as possible. Night Express is unique because it allows you to manage your organization holistically as an enterprise irrespective of its size. With this non-superficial approach the efficiency and effectiveness of your enterprise’s resource planning is improved. For example, plan your staffing requirement, guest’s requirements, bookings, time, cash, consumption etc. with greater accuracy. The clear design of HCI enables a greater degree of system usability. Such multi-dimensional software development strategy can also support your business to achieve other important objectives, for example, increase revenue, avoid costs, improve services and strengthen its position. |
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Figure1: Night Express Main Screen.
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Night Express is enterprise process driven and task responsibility controlled. It is primed for small and medium size guesthouses, hotels and motels to manage their business operations with modern Information Technology at an exceptionally low cost. However, it is not restricted to the size of a business. As your business grows, Night Express seamlessly lets you manage that growth at no added cost to you. It is designed to handle an unrestricted number of guests, reservations, rooms, users etc. The only restriction is the capacity of your computer. SAP-RAPIDE adopts a no-nonsense licensing approach and has no hidden costs. You can choose to use Night Express as a single user or as a multi user client/server application. Your advantage is true added value and a secure investment in business software.
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Product Description Night Express is an easy to use configurable system that has a logical status transition control and an practical business process flow. On a high-level you can Manage Reservations, Guest Information, Guest Billing, Process Payments, Create Sundry Items (Miscellaneous Transactions), Create Reports, Execute Extensive Queries and System Configuration. Combined with a practical business process flow and intuitive Graphical User Interfaces (GUI), Night Express is easy to learn. Unique to Night Express is IntelliZoom which allows users with impaired eyesight to view queries without difficulty by just simply adjusting character size as required.
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System Configuration The extensive configuration options, automates data entry; thus it saves you time, reduces errors, enhances flexibility and ensures business integrity and consistency.
For example, rates, room details, payment method, taxes, services rendered, guest type, reservation type and more can be configured according to your business needs and changes in your business rules without a need to rewrite the the application.
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Figure 2: Room Setup Screen. |
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Accelerated Reservation Process Exercise professional and flexible management whether your business type is a Resort, Bed and Breakfast, Guest House, Lodge, Inn, Hotel or Motel. Creating reservations is fast with mouse clicks and minimum manual input. Mandatory user input data is clearly indicated, thus accelerating the process further. Rooms and rates allocation is also flexible. Separate rates for adults and children can be charged as required. Rates can be overridden at anytime to accommodate special circumstances. Night Express allows you to enter group bookings too with the flexibility to charge individual rates to group members.
Business Integrity Since Night Express is business process oriented, strict business integrity prevails and cross-functional reference information is made available for your control and reference. Business integrity is assured by extensive data validation and verification procedures. This provides you with a clear focus on the task being performed without any hodge-podge information overload causing confusion. Night Express is often complimented for its intuitive workflow, therefore novice and advanced users can use the application with full confidence and with basic computer knowledge.
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The color coded Availability Calendar is the heartbeat of Night Express. It displays past, present and future occupancy activities. Avoid booking conflicts, adjust booking periods easily, react faster to guest's quotations, plan for your guest's arrival effectively. Provide valuable information to those requesting it in a fast and simple manner. The date display is up to one year and can be queried for any period at anytime. Weekends are clearly indicated. Occupancy statistics are at your disposal on a day to day basis. You can query the Availability Calendar in a flexible manner and scroll left, right, top and down.
Figure 3: The Availability Calendar. Obtain an overview of your booking and room statuses at anytime and plan your resources ahead. For example, peak business period can be easily read off the calendar and planned for. |
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Night Express Communications Functions E-Mail Support Night Express interfaces with your e-mail software, for example, Microsoft Outlook® and allows you to send e-mails to your guests at anytime. You have the ability to formulate individual messages and send them without exiting the main application. You can also set up the behavior of your e-mail interface according to your needs.
Letters Send customized confirmation and ad-hoc letters to your guests. That is, you edit your own text. Change the predefined text on the fly to accommodate exceptional circumstances. Letters can be folded into a window envelope which saves you time addressing them.
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Figure 4: Reservation Entry.
Reservation Management As one can notice from the reservation entry screen, the reservation process is to a great degree automated by data entry via selection with a mouse. This saves time and reduces errors. With a drill-down information system concept guest details and payment method are easily accessible on demand. Night Express gives vital reservation information at your fingertip without cluttering your workspace and diminishing concentration. Reservation confirmations may be posted or e-mailed to your guests. Enter agents commission details with ease and override predefined percentages in exceptional cases. Two commission types are supported, namely," full bill" or "accommodation" only.
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Figure 5: Guest Entry. |
Guest Data Management Manage your guest master data simply, but effectively. Collect essential data to market your business competitively. This also enables you to learn more about your guests and to provide professional personalized services.
Track guest history data and create queries in a flexible manner. You have the ability to evaluate the value of your guests to your establishment. An important factor to consider is that effective guest data management will greatly influence the quality of your marketing targets and the response you receive. |
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Figure 6: Billing. Billing and Payment Management Night Express integrated Billing and Payment procedures allows you to manage all billing and payment operations easily. You can override the prices of your services, add items to a bill, make adjustments and remove items with ease. The system provides full transparency and helps you to trace all transactions to their source, thereby allowing you to maintain full audit control of your business and safe guard monetary assets.
Print the status of your guest’s bill anytime or generate a summary of all billed items for administration queries. Use the handy calculator provided for simple calculations. Night Express also provides a second billing function, to allow you to charge non-residence guests for services rendered. For this purpose a SUNDRY BILL is created. Sundry bills are not linked to a reservation.
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Reporting Ample grid and special reports can be printed in a variety of sort order in Night Express. Reports may be saved in PDF format.
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Free Database Night Express runs on a freely distributable SQL Database Server - MS SQL2005 Express, as a result you already save on high database license fees and royalties. In addition we use one of the best and widely used industrial-strength operating systems and database technology that can handle large data volumes at great speed, security, and ease of use. SAP-RAPIDE has also taken this requirement into consideration with SMME in developing countries in mind. The aim is to support these businesses with superior software economically and with security in their investment and an increase in the value chain. The table below outlines the system requirements. |
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Akazienweg 2 71691 Freiberg am Neckar Germany +49 (0)7141 / 649 569 +49 (0)7141 / 649 572 |
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Southern African enquires may be directed to their local representatives in the first instance.
SAP-RAPIDE Sales and Support South Africa
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du Toit Tourism, Marketing, Consulting & Management Services Wendy du Toit
Tel.: +27 (0)35 7 531 366 Fax.: +27 (0)35 7 531 346 Fax2Email: +27 (0)866 129 174 Mobile: +27 (0)837 759 655 E-Mail: wendy@dutoittmcs.co.za Website: www.dutoittmcs.co.za
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Tel.: +27 (0)31 563 1399 Cell: +27 (0)72 445 5758 (All hours) Fax.: +27 (0)86 685 3739 E-Mail: support@quiktronix.co.za Website: www.quiktronix.co.za
Postal Address P.O. Box 47749 4023 Greyville Kwazulu Natal South Africa |
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COMPUTER INN CC
Tel.: +27 15 292 1380 Cell: +27 83 264 1676 Fax.: +27 15 292 1381 E-Mail: comphj@mweb.co.za Website: www.saweb.co.za/mistry
Postal Address P.O. Box 269 Polokwane Limpopo Province 0700 South Africa
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 Users
in Europe and Mediterranean areas please contact
SAP-RAPIDE
directly. |
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110, Testaferrat Street Msida, MSD 12 Malta
Tel.: +356 21322209 / 21322210 E-Mail: joseph@infomate-malta.com or |
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nyGUESTS® is a registered trademark of SAP-RAPIDE. All other products mentioned herein are registered trademarks and copyrights of those respective organizations.
